ToolbeltDocsFree Estimate, Invoice and Work Order Templates for Contractors
Create professional estimates, invoices, work orders and purchase orders in minutes. Fill in the form, watch the totals update as you type, and download a PDF, Word or Excel file — free, with no sign-up, and everything you enter stays in your browser.
- No account, no email Open the page and start. No sign-up, no watermark, no limits.
- Nothing you type is uploaded Your documents are made in your browser, on your device.
- PDF, Word, Excel and Google Docs All from one form, plus print, in three designs.
- Totals calculated for you Discount, tax, deposit and balance, to the cent.
Some free template sites ask for an account or an email address before you can download. These tools don't.
Before the job: estimates
Price the work so the customer can approve it, then turn the estimate into an invoice when the job is done.
Estimate Templates
- Job Estimate TemplateA general estimate for any job: labor, materials, tax, deposit and an expiry date.
- Construction Estimate TemplatePrice building and remodeling projects phase by phase, with allowances and contingency.
- Roofing Estimate TemplatePrice roofs by the square with tear-off, underlayment, flashing, ventilation and disposal.
- Painting Estimate TemplateQuote interior and exterior painting by room or surface, with prep, coats and paint.
- Landscaping Estimate TemplateQuote plantings, mulch, sod, hardscape and recurring lawn care visits.
- Cleaning Estimate TemplateQuote standard, deep, move-out and office cleaning with add-ons and recurring visits.
On the job: work orders and purchase orders
Record the job from request to sign-off, and order materials from your suppliers.
Work Order Templates
- Work Order TemplateA general work order for any service job: request, assignment, schedule, parts, labor and sign-off.
- Maintenance Work Order TemplateFor landlords, property managers and facilities: unit, asset, priority, entry permission and repairs.
- Mechanic Work Order TemplateAuto repair orders with vehicle, VIN, mileage, concern–cause–correction, parts and labor.
- Handyman Work Order TemplateTurn a customer's to-do list into tasks with time, materials, trip charge and sign-off.
Purchase Order Templates
Get paid: invoices
Bill for the finished work, subtract any deposit and say when payment is due.
Invoice Templates
- Contractor Invoice TemplateBill labor, materials and change orders, subtract deposits, set Net 30 terms.
- Independent Contractor Invoice TemplateBill clients for hours, day rates or project fees as a freelancer or 1099 contractor.
- Invoice Template for Google DocsFill in an invoice here, then open and edit it in Google Docs or Google Drive.
- Roofing Invoice TemplateFor roofers billing a finished roof: squares, extra decking, change orders, deposit and warranty.
- Painting Invoice TemplateFor painters billing a finished job: rooms or surfaces, extra prep, paint used, colors and deposit.
- Construction Invoice TemplateFor builders and remodelers billing by stage: work completed, change orders, allowances and payments.
- Handyman Invoice TemplateFor handymen billing a visit: tasks, hourly or flat rates, materials bought, trip charge and minimum.
Find a template for your trade
Construction and remodeling
Landscaping and lawn care
Cleaning
Auto repair
Property maintenance
Freelancers and 1099 contractors
Guides
- How to write a job estimateA step-by-step guide to writing a clear job estimate: scope, line items, pricing, tax, deposit, expiry date and terms, with a worked example.
- What to include on a contractor invoiceA checklist of everything a contractor invoice should show, from invoice number and payment terms to deposits, change orders and payment details.
- Estimate vs quote vs bidAn estimate is an approximate price, a quote is a fixed price for a set scope, and a bid is a price offered to win a job against others. When to use each.
- What is a work order?A work order is a document that authorizes and records a job. What a work order is, how it differs from an estimate and invoice, and what to include.
- What is a purchase order?A purchase order is the buyer's written order to a vendor. What a PO includes, how it fits with invoices, and simple PO numbering systems for small businesses.
- Payment terms explainedWhat due on receipt, Net 15, Net 30, deposits, progress payments and 2/10 Net 30 mean, how to work out the due date, and how to show terms on an invoice.