ToolbeltDocsFree Invoice Templates for Contractors
These free invoice templates help contractors, trades and freelancers bill for their work: add labor and materials, subtract deposits, set payment terms like Net 30, and download a professional PDF, Word or Excel invoice — no sign-up. Choose the template that matches how you bill.
- Contractor Invoice TemplateBill labor, materials and change orders, subtract deposits, set Net 30 terms.
- Independent Contractor Invoice TemplateBill clients for hours, day rates or project fees as a freelancer or 1099 contractor.
- Invoice Template for Google DocsFill in an invoice here, then open and edit it in Google Docs or Google Drive.
- Roofing Invoice TemplateFor roofers billing a finished roof: squares, extra decking, change orders, deposit and warranty.
- Painting Invoice TemplateFor painters billing a finished job: rooms or surfaces, extra prep, paint used, colors and deposit.
- Construction Invoice TemplateFor builders and remodelers billing by stage: work completed, change orders, allowances and payments.
- Handyman Invoice TemplateFor handymen billing a visit: tasks, hourly or flat rates, materials bought, trip charge and minimum.
Free, with no account or sign-up
- No account, no email Open the page and start. No sign-up, no watermark, no limits.
- Nothing you type is uploaded Your documents are made in your browser, on your device.
- PDF, Word, Excel and Google Docs All from one form, plus print, in three designs.
- Totals calculated for you Discount, tax, deposit and balance, to the cent.
Some free template sites ask for an account or an email address before you can download. These tools don't.
Which invoice template should I use?
| Template | Best for |
|---|---|
| Contractor Invoice Template | Bill labor, materials and change orders, subtract deposits, set Net 30 terms. |
| Independent Contractor Invoice Template | Bill clients for hours, day rates or project fees as a freelancer or 1099 contractor. |
| Invoice Template for Google Docs | Fill in an invoice here, then open and edit it in Google Docs or Google Drive. |
| Roofing Invoice Template | For roofers billing a finished roof: squares, extra decking, change orders, deposit and warranty. |
| Painting Invoice Template | For painters billing a finished job: rooms or surfaces, extra prep, paint used, colors and deposit. |
| Construction Invoice Template | For builders and remodelers billing by stage: work completed, change orders, allowances and payments. |
| Handyman Invoice Template | For handymen billing a visit: tasks, hourly or flat rates, materials bought, trip charge and minimum. |
What every invoice should include
The essentials are the same for every invoice. Missing any of them is the most common reason invoices get paid late.
- A unique invoice number and the invoice date
- Your business details and the customer's
- Itemized work, materials and expenses
- Subtotal, tax, total, deposit paid and balance due
- Payment terms and the due date
- How to pay you
Tips for getting paid faster
Send the invoice the day the work is finished, reference the estimate, PO or contract the customer approved, list every way you accept payment, and follow up on the due date rather than weeks later.
Step-by-step guide
What to include on a contractor invoice: A checklist of everything a contractor invoice should show, from invoice number and payment terms to deposits, change orders and payment details.