ToolbeltDocsFree Estimate Templates for Contractors
These free estimate templates let contractors and trades price a job, watch the totals update as they type, and download a professional PDF, Word or Excel estimate — with no sign-up. Pick the template for your trade: each one comes with the line items, fields and worked example that trade needs.
- Job Estimate TemplateA general estimate for any job: labor, materials, tax, deposit and an expiry date.
- Construction Estimate TemplatePrice building and remodeling projects phase by phase, with allowances and contingency.
- Roofing Estimate TemplatePrice roofs by the square with tear-off, underlayment, flashing, ventilation and disposal.
- Painting Estimate TemplateQuote interior and exterior painting by room or surface, with prep, coats and paint.
- Landscaping Estimate TemplateQuote plantings, mulch, sod, hardscape and recurring lawn care visits.
- Cleaning Estimate TemplateQuote standard, deep, move-out and office cleaning with add-ons and recurring visits.
Free, with no account or sign-up
- No account, no email Open the page and start. No sign-up, no watermark, no limits.
- Nothing you type is uploaded Your documents are made in your browser, on your device.
- PDF, Word, Excel and Google Docs All from one form, plus print, in three designs.
- Totals calculated for you Discount, tax, deposit and balance, to the cent.
Some free template sites ask for an account or an email address before you can download. These tools don't.
Which estimate template should I use?
| Template | Best for |
|---|---|
| Job Estimate Template | A general estimate for any job: labor, materials, tax, deposit and an expiry date. |
| Construction Estimate Template | Price building and remodeling projects phase by phase, with allowances and contingency. |
| Roofing Estimate Template | Price roofs by the square with tear-off, underlayment, flashing, ventilation and disposal. |
| Painting Estimate Template | Quote interior and exterior painting by room or surface, with prep, coats and paint. |
| Landscaping Estimate Template | Quote plantings, mulch, sod, hardscape and recurring lawn care visits. |
| Cleaning Estimate Template | Quote standard, deep, move-out and office cleaning with add-ons and recurring visits. |
What every estimate should include
Whatever the trade, a good estimate has the same backbone. The trade templates add the details that matter for each kind of work.
- Your business details and an estimate number
- The customer and the job address
- A clear scope of work and what's not included
- Itemized labor, materials and other costs
- Discount, tax, total and any deposit
- A valid-until date and your terms
From estimate to invoice in one click
When the job is done, every estimate template has a "Convert to invoice" button. Your customer, line items, tax and deposit carry over to the contractor invoice template, with a new invoice number and a due date.
Step-by-step guide
How to write a job estimate: A step-by-step guide to writing a clear job estimate: scope, line items, pricing, tax, deposit, expiry date and terms, with a worked example.