ToolbeltDocsFree Work Order Templates
These free work order templates let you record a job from request to sign-off — who asked for it, where, who's doing it and when, plus the work performed, parts and labor — and download a PDF, Word or Excel work order with the customer's signature. There is no sign-up. Pick the one that fits your kind of work.
- Work Order TemplateA general work order for any service job: request, assignment, schedule, parts, labor and sign-off.
- Maintenance Work Order TemplateFor landlords, property managers and facilities: unit, asset, priority, entry permission and repairs.
- Mechanic Work Order TemplateAuto repair orders with vehicle, VIN, mileage, concern–cause–correction, parts and labor.
- Handyman Work Order TemplateTurn a customer's to-do list into tasks with time, materials, trip charge and sign-off.
Free, with no account or sign-up
- No account, no email Open the page and start. No sign-up, no watermark, no limits.
- Nothing you type is uploaded Your documents are made in your browser, on your device.
- PDF, Word, Excel and Google Docs All from one form, plus print, in three designs.
- Totals calculated for you Discount, tax, deposit and balance, to the cent.
Some free template sites ask for an account or an email address before you can download. These tools don't.
Which work order template should I use?
| Template | Best for |
|---|---|
| Work Order Template | A general work order for any service job: request, assignment, schedule, parts, labor and sign-off. |
| Maintenance Work Order Template | For landlords, property managers and facilities: unit, asset, priority, entry permission and repairs. |
| Mechanic Work Order Template | Auto repair orders with vehicle, VIN, mileage, concern–cause–correction, parts and labor. |
| Handyman Work Order Template | Turn a customer's to-do list into tasks with time, materials, trip charge and sign-off. |
Work order, estimate or invoice?
An estimate prices a job before the customer agrees to it. A work order authorizes and records the job itself — what was requested, who did it and what was used. An invoice asks for payment afterwards. Every work order template here can be converted to an invoice when the job is done.
What every work order should include
A work order is most useful when it's complete enough to answer questions months later.
- A work order number and the date issued
- The customer or requester and the service location
- The work requested and its priority
- Who is assigned and when it's scheduled
- Work performed, parts, materials and labor
- Completion date and the customer's sign-off
Step-by-step guide
What is a work order?: A work order is a document that authorizes and records a job. What a work order is, how it differs from an estimate and invoice, and what to include.