ToolbeltDocsFree Purchase Order Templates
This free purchase order template helps contractors and small businesses order materials and supplies from vendors — with the vendor, ship-to address, SKUs, quantities, prices, delivery date and payment terms — and download the PO as Excel, Word or PDF. There is no sign-up.
Free, with no account or sign-up
- No account, no email Open the page and start. No sign-up, no watermark, no limits.
- Nothing you type is uploaded Your documents are made in your browser, on your device.
- PDF, Word, Excel and Google Docs All from one form, plus print, in three designs.
- Totals calculated for you Discount, tax, deposit and balance, to the cent.
Some free template sites ask for an account or an email address before you can download. These tools don't.
When should you use a purchase order?
Use a purchase order whenever you want a written record of what you ordered, at what price, and where and when it should arrive — especially for large material orders, special-order items, or orders delivered to a job site. The PO number then ties the vendor's delivery ticket and invoice back to your order.
Purchase order vs. invoice
A purchase order is sent by the buyer before delivery to order goods. An invoice is sent by the seller afterwards to ask for payment, and usually quotes the buyer's PO number. Checking the invoice against the PO and the delivery ticket before paying catches wrong quantities and prices.
Step-by-step guide
What is a purchase order?: A purchase order is the buyer's written order to a vendor. What a PO includes, how it fits with invoices, and simple PO numbering systems for small businesses.